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Use the Guidance Notes pop out on the right to help you fully complete the application
We hold and make use of your data in order to administer applications and any grants we may award, and for the purposes of carrying out our charitable objectives.
Your data is the information you provide in this form, or otherwise (eg on the phone), in the course of your grant application. We need to collect and hold this data in order to conduct our due diligence and to make reasonable assessments when awarding grants, in line with our charitable objectives. We collect personal data about you and your circumstances, including other members of your household where relevant. This may include sensitive (special category) data, and this detail is required so that we can take all your circumstances into account and to offer additional support if required.
Your data will be held beyond the application decision date or any final grant payment date if applicable, to inform future grant applications, due diligence and decisions, and to inform future grant making policy/processes. As we are a grant making charity, holding this data to make and implement grants is in our “legitimate interests”, and this is our lawful basis for processing your data under Article 6(1)(f) of the General Data Protection Regulation (GDPR) 2018, and Article 9(2)(d) “Not-for-profit bodies” where it includes ‘special category’ data.
Your data is held and processed solely for use within Streynsham’s Trust. Your data will be included in records temporarily shared with, and required by, the Trust’s Chartered Accountant to audit our end of year accounts. We may need to share your personal data for purchasing / delivery / installation of goods, and we will check your consent before doing this. Other than the above, your data will not be shared with any other third parties.
We take your personal data privacy seriously. Your data will be stored securely and held for a period as necessary to comply with Charity Commission regulations on record keeping, and for the purposes of legitimate activities as described in carrying out our charitable objectives. This data retention period is 10 years from the end of the financial year it was collected, at which time it will be reviewed, and if no longer justifiably needed, it will be deleted or anonymised.
Please contact the Clerk to the Trustees, at the address / number above, if you have any questions or would like any further information. Please write your name & date above to confirm you’ve read & understand this Privacy Statement.
Please use the guidance notes below and answer all questions, unless indicated answer only if relevant (these are in italics and marked with an asterisk). You should aim to give as much information as possible to help the trustees understand your situation properly, and take into account everything you feel is relevant to support your case. All information will be treated as confidential.
For paper applications, please complete on an additional sheet if there’s not enough space for your answers. Please write your name at the top and make sure you indicate what question you’re continuing.
This is at the bottom of the online application form or visit Privacy Policy – please read carefully.
If you need any further help completing your application, please contact the Clerk to the Trustees via email or call 07485 781970 (calls & text).
Please don’t email unless we’ve contacted you via email first, as unknown emails and attachments are not opened, as precaution against potential virus.
We’ll let you know we’ve received your application and date it will be considered. Please return as soon as possible as we may need to contact you again before the grants meeting if any queries or more information needed.
Grants meetings are held in March, June, September and November. All applications must be received by the 7th latest, to be considered at the meeting for that month; those received after will be discussed at the meeting after.
You’ll be contacted with the outcome shortly after the grants meeting. This may take a few days, but will be within a week. If successful, any necessary arrangements will be discussed and organised after this.
This has been completed for you as “University Application”. No further information is needed and there is no need to detail your university costs. University awards are decided using parental household income and circumstances to determine need, and successful applicants will receive a standard set amount according to this.
This is the academic year your grant application is for.
For university / educational grants only – please answer yes or no.
If yes, please give details – for each award say when, how much, what for.
Please say who you live with (ie one or both parents) and also any adults whose income affects your student finance calculation (eg a parent’s partner).
Please include any siblings at university during term time.
Please say if any benefits received and what they are if so.
Please say if any other income received eg private or state pension, rental or investment income etc.
Please say yes or no.
If yes, please say how many, age/s and what level of study.
Please give info on any significant debt, repayments etc or other expenses that affect parental finances.
Please say if any significant savings or investments, that are relevant to the trustees’ proper understanding of your financial need? Please answer yes or no, and if yes, give details.
Please use this space if there are any other family circumstances not covered, that you would like the trustees to take into consideration eg health issues, other difficulties or recent events impacting finances.
Please indicate, and if partial, please say how much.
Please say yes or no – even if not yet received.
Please use this space if there is any other relevant information.
Please write your name and date to confirm you’ve read and understand the Privacy Statement.